Guidelines for speakers
Presentation guidelines
- Regular oral presentations are scheduled for a total of 15 min. You should plan to speak for 12 min and leave 3 min for questions.
- The total time allotted for a keynote presentation is 30 min (plus 15 minutes discussion).
- Session Chairs are asked to be very strict about respecting time limits!
- Please arrive at your session room at least 10 min in advance of your session. This will give you time to meet with your session chair and familiarise with the setting. One of our conference volunteers will be available to support the session and assist with the technical setup.
Technical information
- All the speakers presenting on Monday are requested to submit their presentation by Friday 06.09.2024, 09:00 am
- All the other speakers please upload your presentation until 09:00 am 1 day before the day of the presentation, e.g. if you present on Wednesday morning, submit your talk by Tuesday morning)!
- Please submit the presentation online, we will provide the details in due time.
- Format: All presentations should be saved either in Microsoft PowerPoint (pptx format preferred) or as a PDF file in 16:9 format (full read/write permissions).
- File name for open session speakers: Please use the following file name format: Day of the presentation_session number_ talk number_name author.pptx, i.e., Monday_1_T01_Smith.pptx. You will find the number for your presentation in the letter of acceptance and in the book of abstracts.
- Please note: Due to the very large number of talks, we cannot answer any individual questions related to the upload or quality of presentations. A brief technical check will be performed with each presentation and we will contact you in case of any issues. Should you have any questions or concerns, please approach the IT Desk at the conference venue in person.
- Each session room will be equipped with a projector and integrated Windows computer ( Win11 Education 23H2). There will be no Macintosh computer and it is not possible to use your own laptop! Please make sure that your PowerPoint presentation can run on a Windows computer and prepare a PDF to be sure.
- Laser pointers will be provided for each session.
Instructions for Posters
Poster sessions are an important part of this conference. There will be a total of 2 scheduled poster sessions during the conference Tuesday and Wednesday.
- Layout and Design:
- logical layout with clearly defined sections (e.g., Title, Introduction, Methods, Results, Discussion, Conclusion).
- Ensure high contrast between text and background for readability.
- Visual Elements:
- Use high-quality graphics (300 dpi or higher).
- clearly label all figures, tables, and images and include legends or captions.
- Font and Text:
- Title font size: 72-100 pt.
- Section headings: 36-48 pt.
- Body text: 24-32 pt.
- Sans-serif fonts (e.g., Arial, Helvetica).
- Poster Submission:
- Please bring your own poster printed for the poster session.
- For the poster pitches: format PDF. See oral presentation guidelines for the deadlines.
Poster pitches: Be prepared to give a brief (1-2 minute) summary of your poster to conference attendees.
- Attending your poster
Please consult the conference programme for the timings of the poster sessions.
- Locating your poster board
We have two locations, ZHG and Forst.
Posters will be allocated to the Session submitted and will have an individual ID Number. The Boards will have headings according to the Sessions and will be numbered and labelled with your ID.
There will be someone present at registration to help locate your placement.
- Erecting and dismantling
Please put up your poster at registration time Monday 09:30 to 18:00. Posters should be on display from 18:00 on Monday 9 September 2024 until the end of the Conference on Thursday 12 September 2024, and should be removed on Thursday by 17:00 as remaining ones will be disposed of.
- Mounting your poster on the poster board
Posters will have to be stuck to the hard top boards. Pins will be supplied by the organisers.
- Size of your poster
Each poster presentation will be allocated one display board. The dimensions of the poster should be in A0 portrait format (120 cm high and 85 cm wide).
