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Fees & Payment

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Fees and Payment

Registration fee includes Programme flyer, Conference App, 7 Coffee/tea breaks, Welcome Mixer, Lunch, Poster Session Break, Congressticket for free public transfer

Registration Fees

Early Registration

[ Mon 31 Mar 2025 - Mon 12 May 2025 ]

Regular Registration

[ Tue 13 May 2025 - Fri 05 Sep 2025 ]

Other

[ Tue 01 Apr 2025 - Fri 05 Sep 2025 ]


* BSc-, MSc and Diploma-students; (does NOT include PhD-students, although see below for exceptions)

PhD students who do not receive project funding and/or who cannot get reimbursed for their registrations fees are permitted to register as „students“ but must send a letter, counter signed by their professor, to the conference office explaining the situation.

** GfÖ Member to take advantage of the reduced member ship fee: You have to be a member since 2024 and the membership fee needs to have been paid.

Add-on Fees

Membership

BECOME A MEMBER NOW! https://www.gfoe.org/en/about-us-en/become-a-member

Payment

Bank transfer

Registration fees are due without deduction.
You will find the account details on the invoice, which you can download from your conference account.

Credit card online

Once you have submitted your registration a link will appear on your account to allow you to process your credit card payment through a secured payment system set up for the conference, Worldline (Saferpay). Please note any credit card transaction will appear on your statement as KCS Kuhlmann Convention Service.

Credit Card payment with fax form

Once you have submitted your registration, a link to the credit card form will appear on your account . Please print out the form and follow the instructions. Please note any credit card transaction will appear on your statement as KCS Kuhlmann Convention Service.

Your Account

After registering online your password and username allows you to access your account at any time, to view the details of your online registration, view your payment status, print an invoice or submit an abstract.

Please note:

Attention: paper and poster submission! You must register as a participant and pay your registration fee prior to 8 July 2024 to have your oral paper or/and poster submission included in the programme.

Payments:

All invoices are due ten (10) days from their issuance ("payment term") and must be settled within this payment term. This applies to all invoices, including regular early bird registrations without submission, regular and late registrations, as well as additional bookings such as conference dinner, club night or excursions. For early bird registrations with submission, invoices are due seven (7) days after the Letter of Acceptance is sent.

Cancellation and Refund of Tickets:

1. Cancellations are only accepted in written form via email to info@gfoe-conference.de.
2. Registrations canceled before 1 August 2025, will receive a full refund minus a cancellation fee.
3. The cancellation fee is 40 euros.
4. Cancellations of additional program bookings such as conference dinner, club night, and excursions will receive a full refund if received before 15 July 2025. After the aforementioned dates, participants can no longer cancel their tickets. This also applies if participants are unable to attend the conference due to reasons such as illness, travel inability, visa application rejection, or travel restrictions.

If you have any questions then please contact us at:

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