Fees and Payment

Registration fee includes Programme flyer, Conference App, 7 Coffee/tea breaks, Welcome Mixer, Lunch, Poster Session Break, Congressticket for free public transfer

Registration Fees

Early Registration

[ Mon 31 Mar 2025 - Tue 06 May 2025 ]

425.00 EUR

GfÖ Member **

275.00 EUR

GfÖ Student Member *

525.00 EUR

Standard Registration

350.00 EUR

Standard Student Registration*

Regular Registration

[ Wed 07 May 2025 - Fri 05 Sep 2025 ]

455.00 EUR

GfÖ Member **

305.00 EUR

GfÖ Student Member *

555.00 EUR

Standard Registration

380.00 EUR

Standard Student Registration *

Other

[ Tue 01 Apr 2025 - Fri 05 Sep 2025 ]

0.00 EUR

Invited speaker / guest (only by invitation of the local organizers)

* BSc-, MSc and Diploma-students; (does NOT include PhD-students, although see below for exceptions)

PhD students who do not receive project funding and/or who cannot get reimbursed for their registrations fees are permitted to register as „students“ but must send a letter, counter signed by their professor, to the conference office explaining the situation.

** GfÖ Member to take advantage of the reduced member ship fee: You have to be a member since 2024 and the membership fee needs to have been paid.

Add-on Fees

Optional bookings and fees:
Winetasting with Food
In the World Heritage site of the Würzburger Residence
Date: Wednesday 03.09.2025, Time: 19:30
Place: Staatlicher Hofkeller in the Würzburger Residence

Food: soup and a gourmet cheese platter or alternatively a vegan platter.

For details check the webpage "social events".

If you would like to attend the Winetasting, please choose between the cheese option and the vegan option.

65.00 EUR

Winetasting with gourmet cheese plater (19% VAT included)

65.00 EUR

Winetasting with vegan plater option (19% VAT included)

15.00 EUR

Club Night (19% VAT included)

Date: Thursday 04.09.2025
Time: 21:00
Place: Odeon

Included social program:

0.00 EUR

Welcome Reception

Please indicate if you are attending the Welcome Reception
Date: Monday 01.09.2025
Time: 18:30
Place: Conference Location Z6

Excursions:
Excursions take place on Friday 05.09.2025

For details check the webpage "excursions".

40.00 EUR

Excursion 1. Volkacher Main loop, quince nature trail, vineyards, dry grasslands and pollinators

Minimum number of partcipants: 15
Maximum number of partcipants: 25

40.00 EUR

Excursion 2. Nutrient-poor grassland and coppice with standards forests of Bad Windsheim– sun-drenched habitats –

Minimum number of partcipants: 15
Maximum number of partcipants: 25

50.00 EUR

Excursion 3. Excursion 3: The University Forest Sailershausen – high diversity in tree species and research projects

Minimum number of partcipants: 15
Maximum number of partcipants: 50

40.00 EUR

Excursion 4. Grainberg-Kalbenstein and Saupurzel nature reserve (Main-Franconian dry grassland between Karlstadt and Gambach)

Minimum number of partcipants: 15
Maximum number of partcipants: 20

15.00 EUR

Excursion 5. The Würzburg residence and historical city centre – 0.5 day guided tour by Oliver Mitesser

Maximum number of partcipants: 25

Workshops:
Half and full day workshops take place on Sunday 31.08.2025.

For details check the webpage "Workshops and Lunchtime Events".

45.00 EUR

W 1. Half Day Workshop: Implementation of the EU Nature Restoration Law

Minimum number of partcipants: 15
Maximum number of partcipants: 50

55.00 EUR

W 2. Full day Workshop: Passive acoustic monitoring and building acoustic classifiers

Minimum number of partcipants: 5
Maximum number of partcipants: 20

45.00 EUR

W 3. Half Day Workshop: Implementation of species detection dogs

Minimum number of partcipants: 10
Maximum number of partcipants: 40

Lunchtime Events:
For details check the webpage "Workshops and Lunchtime Events"".

0.00 EUR

W 4. Workshop on Transdisciplinarity in Ecological Research Monday 01.09.2025 10:30-12:30

Minimum number of partcipants: 5
Maximum number of partcipants: 20

0.00 EUR

W 5. Workshop: How to use GFBio’s VAT to combine location with remote sensing data and create a Machine Learning pipeline Tuesday Lunch Time: 90 minutes

Minimum number of partcipants: 10
Maximum number of partcipants: 30

0.00 EUR

W 6. Workshop: Research with impact: Communicating with stakeholders and the public Wednesday Lunch Time: 60 minutes

Minimum number of partcipants: 15
Maximum number of partcipants: 50

Membership

GFÖ members are eligible for reduced registration fees. BECOME A MEMBER NOW! https://www.gfoe.org/en/membership

Payment

Bank transfer

Registration fees are due without deduction.
You will find the account details on the invoice, which you can download from your conference account.

Credit card online

Once you have submitted your registration a link will appear on your account to allow you to process your credit card payment through a secured payment system set up for the conference, Worldline (Saferpay). Please note any credit card transaction will appear on your statement as KCS Kuhlmann Convention Service.

Credit Card payment with fax form

Once you have submitted your registration, a link to the credit card form will appear on your account . Please print out the form and follow the instructions. Please note any credit card transaction will appear on your statement as KCS Kuhlmann Convention Service.

Your Account

After registering online your password and username allows you to access your account at any time, to view the details of your online registration, view your payment status, print an invoice or submit an abstract.

Please note:

Attention: paper and poster submission! You must register as a participant and pay your registration fee prior to 8 July 2024 to have your oral paper or/and poster submission included in the programme.

Payments:

All invoices are due ten (10) days from their issuance ("payment term") and must be settled within this payment term. This applies to all invoices, including regular early bird registrations without submission, regular and late registrations, as well as additional bookings such as conference dinner, club night or excursions. For early bird registrations with submission, invoices are due seven (7) days after the Letter of Acceptance is sent.

Cancellation and Refund of Tickets:

Cancellations are only accepted in written form via email to info@gfoe-conference.de.
Registrations canceled before 1 August 2025, will receive a full refund minus a cancellation fee.
The cancellation fee is 40 euros.
Cancellations of additional program bookings such as conference dinner, club night, and excursions will receive a full refund if received before 15 July 2025. After the aforementioned dates, participants can no longer cancel their tickets. This also applies if participants are unable to attend the conference due to reasons such as illness, travel inability, visa application rejection, or travel restrictions.

If you have any questions then please contact us at: